Why your print business should switch to electronic invoicing now
19 November 2024
Electronic invoicing, also known as e-invoicing, is rapidly gaining ground across Europe. The European Union, through the VIDA directive (VAT in the Digital Age), has announced that e-invoicing will be mandatory for all member states by 2028. Each country, however, has its own approach, regulations, and deadlines to achieve this transition. In any case, it’s worth getting started as early as possible.
Electronic invoicing means handling an invoice entirely digitally, introduced to make the entire process more efficient, secure, and largely automated – from creation and delivery to payment and booking. For clarity, an invoice sent as a PDF does not qualify as e-invoicing, as such a PDF cannot be automatically processed by the recipient. A true e-invoice is created in XML format and sent machine-to-machine through the PEPPOL network.
In the United Kingdom
The UK currently mandates e-invoicing for B2G transactions (Business-to-Government) and is moving toward B2B regulations. Businesses are encouraged to prepare for this upcoming requirement by transitioning to e-invoicing now.
In Denmark
Denmark is a pioneer in e-invoicing across Europe. Since 2005, electronic invoicing has been mandatory for all transactions with the government, and many companies have adopted B2B e-invoicing to maximise efficiency.
In Sweden
Since 2019, Sweden has required e-invoicing for B2G transactions. Although B2B transactions are not yet mandatory, this requirement is expected to follow soon. Early adoption positions your company to stay compliant and competitive.
In Norway
In Norway, e-invoicing is mandatory for B2G transactions via the PEPPOL network. Norwegian companies are strongly encouraged to digitise their B2B processes as well.
In Finland
Finland has enforced e-invoicing for B2G transactions for several years. With the upcoming VIDA directive, B2B transactions are also likely to become mandatory. Starting now ensures your company is prepared for the coming requirements.
The Baltic States
Estonia, Latvia, and Lithuania have mandated e-invoicing for all B2G transactions. B2B requirements are not yet enforced, but companies are encouraged to make the switch to ensure a smooth transition and future readiness.
In Slovenia
Since 2015, Slovenia has required e-invoicing for all transactions with government entities. With European B2B requirements approaching, Slovenian businesses are well advised to be prepared.
In Croatia
In Croatia, e-invoicing is currently mandatory for B2G transactions, and it’s recommended to adopt B2B e-invoicing early to be ready for the 2028 VIDA mandate.
In Poland
Poland mandates e-invoicing for transactions with the government. Companies are encouraged to start using e-invoicing for B2B transactions now to prepare for European requirements and to benefit from improved efficiency.
Don’t Take Risks
While the regulations, implementation, and deadlines vary by country, some conclusions are clear. If you wish to supply to the state, local authorities, or public institutions, e-invoicing is essential. Without this capability, you risk missing out on significant markets and valuable contracts. Even though e-invoicing for B2B transactions is not yet required everywhere, it’s wise to begin the process now – both to ensure a smooth transition and to comply with future obligations.
E-invoicing with MultiPress
For those already using specialised MIS/ERP software to manage administration, it’s not advisable to add a separate tool for e-invoicing. This leads to duplicate work, higher error risk, and time loss.
Fortunately, with PEPPOL integration in MultiPress, you can send and receive electronic invoices that conform to the PEPPOL standard. And as you know, MultiPress allows you to create invoices in no time. All required data is gathered and presented in an instant, and the entire process – from quote to order to invoice – is automated and completed in seconds.
What Are You Waiting For?
Whether you operate in the UK, Denmark, Sweden, Slovenia, Poland, or elsewhere in Europe, e-invoicing offers advantages in efficiency, transparency, and compliance. With the expertise of our specialists and the integrated PEPPOL features in MultiPress, you’ll be ready for the future of invoicing in no time. Fill in your details, and we’ll be happy to show you how it works.