Strategic guide for the transition to a new Print MIS

9 February 2026

1. Choose a solution that integrates all business processes

Print production is rarely uniform: offset, digital, large format, packaging, and additional services require a single system that connects all departments and grows with the organisation. High-quality Print MIS such as MultiPress offers an integrated workflow from quote to delivery, supplemented by scheduling, cost calculation, and invoicing in one platform. This creates a single source of truth.

Important criteria for selection:

1. Support for multiple printing and finishing technologies
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2. Uniform user experience for sales, prepress, production, and logistics
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3. Scalability for new services, business models, or acquisitions
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Case study: Van der Poorten

Dirk Van der Poorten, general manager of Van der Poorten, summarised it well: "What was important for us in switching to MultiPress is the fact that it is an all-round system; it wasn't custom-written for us, but it was custom-written for the graphics sector in general, allowing us as an individual printer to benefit from tools developed for other print shops with an efficient workflow in mind."

2. Structure communication within the MIS, not in mailboxes

Email often remains the informal hub of order processing. This creates risks: feedback on proofs gets scattered, order information gets lost or is processed twice. MultiPress links all incoming and outgoing communication directly to the correct file. Proof files, change requests, and customer agreements automatically become visible in the job overview.

Result:

• Better traceability
• Less manual searching
• Fewer errors due to missing or outdated information

Case study: Quadrifinish

The Quadrifinish team noticed they were performing a lot of double work: administrative data had to be entered several times in production, and that data transfer was sometimes difficult or errors occurred, resulting in reprints. The work process could therefore be a lot more efficient.

The advantages of MultiPress were clear to them: thanks to the digital data transfer between the administrative flow and production, every step in the process can start much faster and happen more smoothly. In this way, human errors also occur much less frequently, and there is little chance that information about an order is forgotten or lost. The result: faster production and a more profitable business.

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3. Place the MIS at the heart of the entire digital chain

A modern MIS only proves its value when it is connected to the entire technological environment. MultiPress links seamlessly with e-commerce platforms, accounting packages, logistics systems, and production machines. Data flows automatically through to scheduling, stock management, delivery, and invoicing.

This ensures:

• Fewer manual operations
• Shorter and more consistent lead times
• Reliable data for strategic reporting

Case study: 3Motion

Femke Helon, owner of 3Motion, spoke with us about the many benefits MultiPress offers daily: "MultiPress was important to us at that time because we saw it as a kind of connecting figure for all the separate departments or all the different flows going on within our company. Because we do such a large range of products and work very quickly, we obviously need an overview; we need clear information that is available to all departments within our company. And we really found that in MultiPress."

4. Invest in an MIS that is future-proof

Sustainability reporting, AI-driven scheduling, new sales channels, and stricter compliance requirements are quickly becoming the norm.

MultiPress moves effortlessly with every change in the graphics sector. An ambitious roadmap drives this constant renewal. Thanks to smart automation and intelligent workflows, every production process gains speed. The platform supports new process flows without major restructuring.

Benefits of a future-oriented system:

• Smooth adoption of new technology
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• Minimal reinvestment when market requirements change
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• Continuous insight into operational performance
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Case study: Drukkerij Hendrix

Ivo Klys, project manager at Drukkerij Hendrix, emphasises the future-oriented nature of MultiPress as the ERP for this printing plant: "We initially started with the link to prepress, meaning that all positions are passed on and created automatically. I can already say with confidence that we can run up to 90% effectively fully automatically, which is quite exceptional."

5. Choose an implementation partner who thinks along, guides, and unburdens you

The quality of the system is one aspect; the expertise of the implementation partner determines the pace and the end result of the transition. Dataline uses a guidance model that combines strategic insights with technical implementation.

The process starts with a free MAS business analysis in which processes, margin structures, and bottlenecks are audited. Subsequently, a personalised demonstration is set up based on the specific organisation and production structure.

During implementation, the focus is on process optimisation, ROI substantiation, and a controlled go-live. After delivery, an experienced support team takes over operational support.

Crucial elements of a reliable partner:

• In-depth analysis of processes and automation opportunities
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• Transparent scope and clear project agreements
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• Long-term support, including updates and training
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Conclusion

When completeness, communication integration, connectivity, future-proofing, and professional guidance are used as a yardstick, only a limited number of MIS solutions remain that add strategic value to graphic production companies. MultiPress belongs to that select category through the combination of powerful technology, proven industry experience, and a structured guidance process. This combination lays the foundation for sustainable growth and a strong operational and commercial advantage!